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DI’s Short Reads: How to Navigate Change in the Workplace with Employees

By 13. September 2022September 26th, 2022Insights

Why Change is Necessary?

Change is going on everywhere. No matter what happens in your life, it will never stay the same for long. 

The world around us is changing every day, and we are also changing as individuals. As a result, our behaviors, attitudes, and expectations change too. This article will discuss the importance of change and how it can be managed in an organization. 

The need for change arises from many factors like changes in customer needs, changes in technology or changes in business environment. These changes can be seen as opportunities to make improvements and achieve higher levels of success. A good change management strategy should include the following steps: 

  1. Identify the need for change
  2. Develop a plan to implement the needed change  
  3. Communicate with stakeholders  
  4. Implement the plan  
  5. Evaluate the outcome of implemented plan  

-Repeat this process when necessary- 

The Importance of Communication During a Change Management

Communication is always the key and one of the most important aspects of any change management. It’s the process by which people are informed about changes in processes or procedures. There are different channels, which can be used to communicate the changes. There can be used external firms, which introduce and train the changes. Another way is that the manager himself explain everything to the employees personal or in a video call or people can do training videos. All in all, there are many ways to communicate, but it is always important! 

3 Ways to Motivate Employees Through Change

Changes mean much more work for everyone in the first time. If you want to keep your employees happy, you need to make sure they feel valued and appreciated. You need to convince them with their new opportunities and advantages of the changes. The new challenges will help them grow professionally while still let them feel challenged and engaged. 

Here are three ways to motivate employees through change: 

1) Provide training opportunities for different skillsets 

2) Introduce new initiatives 

3) Encourage creativity and innovation 

Changes in Processes with Employees

Every person is and works different. That is why the process must be adapted to different types of employees. Every process change with new employees and can be broken down into three categories: 

  1. Processes that are changed due to the need for training: Employees need to have a clear understanding of what is expected of them. This means that they need to be trained on the company’s policies, processes, and procedures. Training is also needed for employees who are new to settle in their new position.
  2. Processes that are changed because of the way people work: There will always be some differences in how people work and these differences will change processes as well. For example, some people prefer working in groups while others prefer working alone, which means there may be changes in how teams get assigned or projects get done.
  3. Processes that are changed because of other technology: Technology is everywhere and can change many processes. For example, many companies have switched to a digital storage system that requires a different process for archiving and transferring files. All employees needed to be introduced in the new processes with training. Every company use different types of programs for their daily business. 

Conclusion:  

As a result, you can see that is a big challenge to handle the change with employees. Change is everywhere and every organization has to go with the time, or they go with the time. Every employee must also adapt to the time and should be open for changes. The steps mentioned above could help to navigate the different types of employees through the changes. 

 

Kim Zahn

Ms. Kim Zahn studies business psychology. In the core team of DIGITAL IMPACTS she is responsible for everything around human resource and event management.

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